First listed on: 12 October 2018

Administration Officer (Part time) 

  • Do you thrive in a fast-paced, dynamic environment managing competing administrative demands?
  • Do you have superior organisational skills and the ability to communicate with stakeholders from a variety of levels?
  • Join CSIRO – Australia’s premier science & technology research organisation

The Position:  

The role of the Administration Officer - National Collections and Marine Infrastructure (NCMI) is to provide administrative services to the NCMI Research Operations Manager (ROM) and provide high quality operations support to the NCMI Business Unit.  This involves implementing and administering policies, systems and procedures in the operations space to deliver on internal and external responsibilities and assist in the delivery of appropriate, efficient and timely support across NCMI sites. 

This position will be part-time, completing approximately 44 hours per fortnight. Working hours and days will be negotiated with the successful applicant.

Your duties will include:

  • Work proactively across the NCMI Business Unit to carry out administrative tasks, coordinate regular meetings, agendas and minutes, and initiate follow-up action, under the general direction of the NCMI ROM and other Senior Staff. 
  • Provide administrative assistance and other ad hoc support to the NCMI ROM, in coordination with the Hobart NCMI Administration Officer.
  • Work collaboratively with colleagues across NCMI, Enterprise Support Services, and other Business Units, to achieve objectives. 
  • Proactively network with NCMI staff to identify opportunities for operational improvements across the BU and its sites. Generate improved solutions in work situations, trying creative ways to deal with problems and opportunities.
  • Undertake project work under the direction of the ROM to support NCMI operations (for example, the Canberra Collections Accommodation Project, Storage Review, Asset Management, Fleet Composition, Implementation of BU wide Equipment Service Agreements, and other projects as they arise).   
  • Maintain project SharePoint and Intranet sites. 


Location:  Black Mountain, ACT
Salary:     AU$62,654 to AU$79,741 (pro rata) plus up to 15.4% superannuation
Tenure:    2 years
Ref no:    58888

To be considered you will have:

  • Experience in providing administrative support to a Manager and/or team in a fast paced and complex environment. 
  • Demonstrated proficiency in Microsoft applications including Word, Excel, Access, PowerPoint, Outlook, SharePoint and Records Management systems to manage work processes and activities.
  • Ability to work effectively in a team, proactively seeking and considering ideas of others whilst positively contributing to the team environment, with the ability to achieve outcomes across organisational boundaries and levels.
  • Ability to effectively manage a number of competing priorities simultaneously and carry out non-routine tasks under general direction.  The ability and willingness to generate improved solutions in work situations, trying creative ways to deal with problems and opportunities.
  • Demonstrated understanding and appreciation of relevant internal and external procedures and policies is desirable - including Health and Safety, ethics, chemical management and other regulatory frameworks - relevant to maintaining safe and efficient laboratories and science infrastructure. 

Before applying please view the full position details and selection criteria: Position Description

We work flexibly at CSIRO, offering a range of options for how, when and where you work. Talk to us about how this role could be flexible for you.  Find out more Balance 


At CSIRO, we do the extraordinary every day. We innovate for tomorrow and help improve today – for our customers, all Australians and the world. We do this by using science and technology to solve real issues. Diversity is the compass that navigates our innovation. We provide an inclusive workplace that respects, values and actively pursues the benefits of a diverse workforce.

We imagine. We collaborate. We innovate.

How to apply: Please load one document containing your CV and a brief cover letter which outlines your experience as relevant to the role and your motivations for applying (Maximum 2MB). At the end of the online application process, you may be required to respond to some screening questions. 


Applications Close:  Wednesday 31 October, 2018

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