Administration Assistant - Ministerial Liaison - [Archived Advertisement]

The Opportunity

• Provide high level Administration support to ensure engagement and obligations are maintained across the agency
• A challenging and rewarding role, working in a fast-paced environment
• Join CSIRO – Australia’s leading scientific research organisation. 

CSIRO are seeking an Administration Assistant – Ministerial Liaison to support the Stakeholder Engagement teams with a dual focus of ensuring CSIRO fulfils its obligations as a Commonwealth Agency and CSIRO’s engagement across the Federal Government and the Parliament is maintained.

In this role you will be challenged by operating in a busy environment, requiring management and prioritisation of multiple tasks of varying levels of complexity and urgency. You will work in a rewarding but pressurised environment, in particularly when parliament is sitting, so a track record of delivering on priorities in this type of environment is essential. This role reports to the Manager, Ministerial Liaison Office.

Your duties will include:

• Provide practical support to members of the Stakeholder Engagement team as required.
• Monitor and follow up on issues and correspondence including Ministerial and Senate Estimates correspondence, ensuring all actions are taken in accordance with timelines and standards required.  Escalate to other members of the team as necessary.
• Coordinate internal and external meetings or other events, including booking rooms, resources, travel, transport, equipment and catering.
• Manage administrative arrangements relating to parliamentary engagements including Science for Breakfast, Parliamentary Inquiries, Science Meets Parliament, and meetings with parliamentarians. 
• Maintain electronic document management systems in accordance with CSIRO’s record management standards for the Stakeholder Engagement team.
• Maintain CSIRO’s engagement register to capture organisational interactions with members of Parliament.
• Support the Executive Manager and Managers of Government Relations and Ministerial Liaison with administrative tasks, coordination and other duties as required.

Location: Black Mountain, ACT
Salary:  AU$64K – AU$80k plus up to 15.4% superannuation
Tenure:  Specified term of 12 months
Reference:  77738

To be considered you will need:

• Well-developed interpersonal and communication skills, with the ability to maintain a high degree of confidentiality, judgement and discretion.  reflected and confidentiality when required.
• Demonstrated proficiency in Microsoft Office applications including Word, Excel, Access, PowerPoint, Outlook, Project; and in using HPRM and SAP, as well as the ability to learn other systems quickly.
• Flexibility and ability to work effectively in a complex and dynamic environment, to adapt quickly and proactively manage and re-prioritise multiple tasks to deliver results in a complex organisation.

For full details about this role please review the Position Description

Eligibility

To be appointed to this position you must be an Australian/New Zealand Citizen or an Australian Permanent Resident.
The successful applicant will be required to obtain and provide a National Police Check or equivalent.

Flexible Working Arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. 

Diversity and Inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish. 

About CSIRO

At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact. 

Join us and start creating tomorrow today!

How to Apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications Close

19 September 2021, 11:00pm AEST