First listed on: 22 October 2021

CBIS Coordinator - Facilities


The Opportunity

  • Contribute to the establishment / refinement of effective strategies
  • Challenging day to day assumptions in delivering continuous improvements in asset management
  • Provide effective asset monitoring, maintenance scheduling and reporting at CSIRO

As the CBIS Coordinator – Facilities you will be responsible for the smooth operation of site property and buildings and support services. This role will offer you the opportunity to supervise a small team that delivers services across: Receipt & Dispatch including some level of stores facility; Reception and Administrative duties; Fleet site-based management; Site security and Access control and work flow coordination services required to process, allocate and monitor the facilities management related work for the site.

The successful applicant will work as part of the broader CBIS Regional team, delivering high quality services and contributes to continuous improvement of work flow systems and processes. As the CBIS Coordinator – Facilities you will be expected to coordinate the delivery of the facilities maintenance services and daily operational activities including the provision of efficient corrective maintenance works and preventative maintenance activities.

The role contributes to providing direction to the establishment / refinement of effective strategies, challenging day to day assumptions in delivering continuous improvements in asset management including effective asset monitoring, maintenance scheduling and reporting.

Your duties will include:

  • Liaise with clients to anticipate their needs and correct problems promptly and in a constructive manner. 
  • Provide a support service and participate in the planning of group activities across a business units or functional groups across a single site, develop and review policies, procedures, systems and make recommendations to guide management decisions. 
  • Coordinate the services to receive, process, assess, manage and monitor all job requests, utilising the CBIS works order management and invoicing system, through to completion in accordance with all relevant emergency procedures and the relevant reactive maintenance Service Level Agreements. 
  • Supervise on site contractor delivery through monitoring of contractor performance in line with contract KPI’s. 
  • Monitor compliance across Legislative, OGTR and other governing authorities as well as CSIRO procedures.
  • Actively participate in the Facilities Condition Audit Program and annual reviews of site or region facilities and services.
  • Identify and advise of emerging risks (including regulatory and compliance issues) and threats in delivering asset management escalating issues in a timely manner and as needed to ensure risks are effectively managed. 
  • Oversee the provision of security and access control cards for staff and tenants and participate in after-hours “on call” roster and emergency response requirements for the sites in the respective area.
  • Supervise, respond and report on site ‘soft’ services including cleaning, security, grounds maintenance and waste management. Service the operational needs of tenants as per tenancy agreements.
  • Contribute to the development of facility operational and maintenance plans and budgets, supervision of activities, monitor cash flows and report on the site maintenance activities.

Location: Black Mountain, ACT
Salary: AU$85k - AU$96k plus up to 15.4% superannuation
Tenure: Indefinite
Reference: 70781

To be considered you will need:

  • A building related trade certificate or relevant work experience in the delivery of facility management services including “hard services” such as repairs, maintenance and minor works; and “soft services” for a diverse range of complex and highly serviced research and support facilities .
  • Demonstrated experience and ability in the development and coordination of timely procurement and delivery of reliable, cost effective FM services.
  • Sound understanding of procurement processes, including arranging internal or external service providers, approvals, preparation and coordination of technical specifications for tender documents, tender and formal quotation procedures.
  • Demonstrated ability to work under general direction, accept responsibility and be accountable for on-site service provision, including capability to co-ordinate trade and other services contractors to ensure delivery of hard and soft services in accordance with relevant time, cost, quality, statutory and user satisfaction requirements;
  • Sound ability to work closely with a diverse operational team of property professionals across several sites and proven experience in providing support to a complex property portfolio comprising of several sites and a diverse cross section of business requirements.
  • Proven interpersonal skills including sound negotiation and written and oral communication skills and an ability to cultivate productive working relationships with internal and external stakeholders, landlords, tenants and service providers.
  • Demonstrated knowledge/experience and appreciation of relevant procedures/protocols, compliance and statutory requirements associated with Federal, State and Local Government building and services codes and regulations and Occupational Health and Safety requirements that may be applicable to personnel operations and safety and security at CSIRO’s research facilities.

For full details about this role please review the Position Description


To be eligible to work in CSIRO you must be an Australian/New Zealand Citizen, or an Australian Permanent Resident currently residing in Australia.

The successful applicant will be required to obtain and provide a National Police Check or equivalent. 

Flexible Working Arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. 

Diversity and Inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish. 


At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact. 

Join us and start creating tomorrow today!

How to Apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications Close

31 October 2021, 11:00pm AEST

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