Leasing and Facilities Coordinator - [Archived Advertisement]

The Opportunity

• Experienced in leasing or property management?
• An exciting 12 month parental leave cover opportunity to to manage a CSIRO research facility
• Join CSIRO - Australia's Premier Science and Technology Research Organisation

CSIRO has a complex property portfolio of owned and leased facilities that comprises over 1,000 buildings spread across 59 locations within Australia and in three countries overseas. These scientific research, (including National Research Infrastructure) and office/administration facilities are diverse in ownership, type of property, age and condition. The property portfolio is managed by CSIRO’s Business and Infrastructure Services unit (CBIS) which has offices in each state.

Working as part of the broader CBIS Regional team, the Leasing and Facilities Coordinator delivers high quality services and contributes to continuous improvement. They are responsible for the smooth operation of third party tenancy agreements as well as providing contractor management support. The role typically delivers services that may include; preparation and negotiation of tenancy agreements, tenancy inspections, reconciliation of outgoings, enforcing occupancy policies and procedures, assisting in coordination of contractors for maintenance and supervising repairs, and preparation of reports by collecting and analysing data. 

Your duties will include:

• Overseeing management of a diverse range of tenancies. 
• Liaising with tenants, facilities managers, and contractors to achieve team objectives, take personal responsibility for guaranteeing client satisfaction, and correct problems promptly and in a constructive manner. 
• Preparing, negotiating and managing lease and license agreements ensuring terms are enforced accordingly. 
• Ensuring consistent compliance with legislation, relevant industry requirement, guidelines and best practice. 
• Preparing annual outgoing recoveries and supporting preparation of property budgets and associated reports.
• Supporting supervision of on-site contractors delivery through monitoring of contractor performance.

Location: Kensington, WA
Salary: AU$87k - AU$98k plus up to 15.4% superannuation
Tenure: Specified term of 12 months
Reference: 81184

To be considered you will need:

• Relevant certificate/diploma or equivalent relevant work experience in Property Management or Real Estate
• Experience in the delivery of facility management services including “hard services” such as repairs, maintenance and minor works; and “soft services” including security, cleaning, waste management and grounds maintenance. 
• Demonstrated knowledge/experience and appreciation of relevant procedures/protocols, compliance and statutory requirements associated with Federal, State and Local Government building and services codes and regulations and Occupational Health and Safety requirements that may be applicable to personnel operations and safety and security at CSIRO’s research facilities.
• Sound ability to work closely with a diverse operational team of property professionals across several sites and proven experience in providing support to a complex property portfolio comprising of several sites and a diverse cross section of business requirements.
• Experience and ability to use relevant software products including Microsoft Outlook, Excel, Word, Visio and SAP.

For full details about this role please review the Position Description

Eligibility

To be appointed to this position you must be an Australian/New Zealand Citizen, or an Australian Permanent Resident currently residing in Australia.

The successful applicant will be required to obtain and provide a National Police Check or equivalent. Additional integrity checks may be required for specific roles which require security clearance for working with children, Australian Government cybersecurity requirements or other identified security roles.

Flexible Working Arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. 

Diversity and Inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish. 

About CSIRO

At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact. 

Join us and start creating tomorrow today!

How to Apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications Close

Thursday 3 February, 11:00pm AEDT